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Ethics, Consent and Author Declarations

Ethics and Consent Declaration Templates

Practical declaration templates for authors preparing manuscripts involving human participants, secondary data, clinical information, privacy-sensitive material, animal research or studies where formal ethical approval is not applicable.

Author Transparency Resource

Clear Ethics Statements for Responsible Scholarly Publication

Ethics and consent declarations help readers, editors, reviewers and indexing visitors understand how a study was conducted and whether appropriate safeguards were followed. This page provides practical wording that authors may adapt according to the actual design of their manuscript.

Authors must not copy any template blindly. The selected statement should match the manuscript, the research method, the participants or data involved, and the requirements of the relevant institution, ethics committee or applicable research rules.

Author Guidelines Ethics Approval Policy
Important Notice

Templates do not replace institutional ethics requirements.

These statements are author-support templates. They do not remove the author’s responsibility to obtain ethical approval, participant consent, institutional permission or legal clearance where such approval is required.

Ready-to-Adapt Templates

Ethics and Consent Declaration Wording for Authors

Select the declaration that fits your manuscript. Edit the wording carefully to include accurate approval details, consent information, committee name, approval number or explanation where applicable.

Human Participant Research

Ethical Approval and Informed Consent Statement

“This study involving human participants was reviewed and approved by the relevant institutional ethics committee. Informed consent was obtained from all participants before data collection. The study was conducted with respect for participant privacy, voluntary participation and responsible handling of research data.”

When to use: Use this when the study includes interviews, surveys, observations, experiments, clinical information or any research involving human participants.

No Human or Animal Subject

No Ethical Approval Required Statement

“This study did not involve human participants, animal subjects, clinical intervention, identifiable personal data or sensitive private information. Therefore, formal ethical approval was not required for this manuscript.”

When to use: Use this for theoretical, review, conceptual, historical, legal, educational, textual, secondary-data or non-human-subject studies where ethical approval is not applicable.

Secondary Data

Publicly Available Data Statement

“This manuscript is based on secondary data, published literature, public records or publicly available sources. No direct human participant recruitment or private identifiable data collection was conducted by the author(s).”

When to use: Use this when the paper uses public reports, published papers, official datasets, policy documents, archives or publicly available records.

Participant Privacy

Confidentiality and Anonymity Statement

“Participant identities were protected during data collection, analysis and reporting. Personal identifiers were removed or anonymised where required, and the manuscript does not disclose identifiable private information without appropriate consent.”

When to use: Use this when interviews, questionnaires, field data, institutional data, case information or participant responses are reported.

Clinical or Health Data

Clinical Consent and Privacy Statement

“Where clinical, health-related or case-based information is included, appropriate consent and privacy safeguards were followed. Identifiable personal information, images or case details have not been disclosed unless consent was obtained and disclosure was necessary for scholarly reporting.”

When to use: Use this for health, nutrition, sports, physical education, medical, psychology or case-based manuscripts.

Animal Research

Animal Welfare and Ethical Approval Statement

“This study involving animal subjects was conducted in accordance with applicable institutional, national or professional guidelines for animal care and welfare. Ethical approval was obtained where required, and appropriate measures were taken to minimize harm and distress.”

When to use: Use this only if the study involves animals, animal samples, animal testing, veterinary data or experimental animal work.

Minor Participants

Minor Participant Consent Statement

“Where the study involved minors, consent was obtained from the parent, guardian or legally authorised representative where required, and assent was considered where appropriate. The privacy, dignity and welfare of minor participants were protected throughout the study.”

When to use: Use this for school, child, adolescent, sports training, education or health research involving minors.

Author Responsibility

Ethics Responsibility Declaration

“The author(s) confirm that the manuscript has been prepared in accordance with responsible research and publication practices. The author(s) accept responsibility for the accuracy of ethics, consent, privacy and approval statements provided with the submission.”

When to use: Use this as a general declaration in addition to the specific ethics or consent statement applicable to the manuscript.

Before Submission

Ethics and Consent Checklist for Manuscripts

Authors should review these points before submitting a manuscript to any journal, book chapter, edited volume or conference proceedings program under UnivColl Publications.

Submit Manuscript Publication Ethics
✓

Confirm whether the study involves human participants, animals, clinical data, identifiable personal information, minors, institutional records or sensitive information.

✓

Include the name of the ethics committee, approval number and approval date where ethical approval was obtained and disclosure is permitted.

✓

State clearly when ethical approval was not required and explain the reason in a professional and transparent manner.

✓

Do not include photographs, names, roll numbers, hospital numbers, institutional identifiers or private details without appropriate consent.

✓

For survey, interview and field studies, confirm voluntary participation, informed consent and privacy protection.

✓

For secondary-data studies, identify whether data were publicly available, anonymised, licensed or used with permission.

✓

For clinical, health, nutrition, yoga, sports or physical education studies, handle participant safety, privacy and consent with extra care.

✓

Authors remain responsible for the truthfulness and completeness of all ethics and consent declarations.

Research Situations

Which Ethics Statement Should Authors Use?

The correct ethics statement depends on what the manuscript actually contains. Authors should use specific wording rather than vague or misleading statements.

Review Papers

No Direct Participants

Literature reviews, conceptual papers and theoretical articles may state that no direct human or animal subject research was conducted.

Survey Studies

Consent and Privacy

Questionnaires, interviews and field surveys should address informed consent, voluntary participation and confidentiality.

Health Research

Sensitive Data

Health, nutrition, sports, yoga and clinical studies should be especially careful with consent, identifiable data and participant safety.

Minor Participants

Extra Safeguards

School-based or child-related studies should consider guardian consent, assent, privacy and welfare safeguards.

Avoid These Errors

Common Ethics Declaration Mistakes

Incorrect or unclear ethics statements can delay editorial screening, create publication concerns and affect the reliability of the scholarly record. Authors should provide statements that are accurate, complete and suitable for the study.

Mistake

Using a generic ethics line for every manuscript

A review article, a survey study, a clinical case and an animal study require different ethics wording. Authors should choose a statement that matches the actual research design.

Mistake

Forgetting consent in questionnaire or interview studies

Even low-risk social science or education research may require participant information, voluntary participation and consent-based data collection.

Mistake

Publishing identifiable participant information

Names, photographs, case details, institutional records or health information should not be disclosed unless consent and privacy safeguards are properly followed.

Mistake

Claiming approval without details

Where applicable, authors should provide ethics committee name, approval reference and date, unless confidentiality or institutional rules prevent disclosure.

Author FAQ

Ethics and Consent Declaration Questions

These answers help authors choose suitable declaration wording before submission.

FAQ

Is an ethics statement required for every manuscript?

Authors should include an appropriate ethics or consent statement whenever the research design requires it. Even when formal approval is not required, a clear no-approval-required statement may be useful for transparency.

FAQ

Can authors use these templates directly?

Yes, authors may adapt these templates, but they must ensure that the statement is truthful, accurate and suitable for the manuscript. Do not use a template that does not match the actual research.

FAQ

What if my study uses only published literature?

For review, theoretical, conceptual or secondary literature studies, authors may state that the manuscript does not involve direct human or animal subject research and therefore formal ethics approval was not applicable.

FAQ

Who is responsible for incorrect ethics declarations?

The author(s) are responsible for the accuracy of ethics, consent, privacy and approval declarations submitted with the manuscript. Editorial review may request clarification or supporting information.

Ethics Templates

Connected Author Journey for Ethics and Consent Declaration Templates

Template support for ethical approval, consent, permissions and sensitive research declarations. Use the related author pages, publisher policies and official support routes below to move through the publication process with clarity, transparency and responsible scholarly practice.

Open Accessreader visibility where applicable
Peer Revieweditorial and review workflow
Ethicsoriginality and declaration focus
Metadataauthor, DOI and record clarity
Trust and Transparency Notice

Responsible publishing support without misleading promises.

UnivColl Publications does not promise guaranteed acceptance, guaranteed indexing, guaranteed Google Scholar inclusion, guaranteed citation, fake impact factor or automatic DOI for every route. Authors should rely on official guidelines, ethical declarations, editorial assessment and verified publication records.

Submit Manuscript Author Guidelines Contact Publisher
Responsible Author Submission

Prepare accurate ethics, consent and privacy declarations before submission.

Authors should ensure that all ethics approval, informed consent, participant privacy, animal welfare and data-use statements are truthful, complete and suitable for the manuscript.

Submission Checklist Contact Publisher
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