Reliable Author Identity
Author names, affiliations, email addresses and identifier details should represent the actual contributors of a manuscript and support accurate scholarly attribution.
Author Identity and Scholarly Metadata
ORCID and Author Identifier Policy
This policy explains how UnivColl Publications supports reliable author identity, ORCID iD use, affiliation accuracy, academic profile references and metadata quality across journals, books, chapters and conference proceedings.
Policy Purpose
Strengthening Author Identity, Attribution and Discoverability
Accurate author information is essential for academic trust. Author identifiers, institutional affiliations and profile details help distinguish researchers, reduce name confusion, support metadata quality and connect published works with the correct contributors.
UnivColl Publications encourages authors to use ORCID and consistent author information throughout the submission, review, proof and publication workflow. The policy applies to journal articles, book chapters, edited volumes, proceedings papers and other scholarly outputs published or facilitated by the publisher.
Identity Snapshot
What This Policy Covers
- Primary Identifier ORCID iD
- Metadata Area Author Records
- Applies To Journals, Books, Chapters
- Publisher UnivColl Publications
Core Principles
Author Identity Principles Followed by UnivColl Publications
These principles help authors, editors and publisher staff maintain accurate records, trustworthy attribution and responsible author metadata.
ORCID Encouragement
Authors are encouraged to provide a valid ORCID iD where available, especially corresponding authors, first authors and authors with common or changing names.
Affiliation Accuracy
Institutional affiliations should reflect the author’s genuine academic, research or professional connection at the time the work was conducted or submitted.
Metadata Responsibility
Final publication metadata should be complete, consistent and suitable for journal records, DOI registration, indexing systems and long-term discovery.
Accepted Author Identifiers
Identifiers and Profile Information Used in Scholarly Records
Author identifiers and profile links support recognition, verification, metadata accuracy and long-term discoverability. They do not replace editorial review or authorship responsibility.
Use in Publication Workflow
A persistent digital identifier that helps distinguish one researcher from another and connects authors with their scholarly work.
Strongly encouraged; may be required by individual journal instructions or editor request.
Use in Publication Workflow
Official university, college, institute, hospital, laboratory, department or professional profile link used for identity and affiliation reference.
Recommended for editors, reviewers, corresponding authors and editorial board members.
Use in Publication Workflow
Public scholarly profile showing publications, citations or research area, where available.
Optional and used only as supporting author information; it does not replace ORCID or affiliation data.
Use in Publication Workflow
Institutional or professional email address used for communication, verification and publication correspondence.
Required for corresponding author communication; institutional email is preferred where available.
Author Responsibilities
What Authors Should Provide Before Publication
Authors are responsible for checking that their identity details are correct, consistent and approved before final publication. This includes author order, spelling, affiliation, email, ORCID and profile information.
- Provide the author name exactly as it should appear in the published article, certificate, metadata and DOI record.
- Use a consistent spelling of name across manuscript file, submission form, declaration form and final proof.
- Provide ORCID iD in the standard URL format when available, for example: https://orcid.org/0000-0000-0000-0000
- Submit accurate affiliation details including department, institution, city, state or country as applicable.
- Avoid false affiliation, misleading designation, fake profile URL, unauthorized institutional identity or fabricated author information.
- Confirm that all listed authors have contributed appropriately and have approved the final author details before publication.
- Notify the editorial office immediately if an author name, ORCID, affiliation or email address requires correction before final publication.
Metadata Standards
Author Metadata Fields and Quality Expectations
Accurate metadata improves the clarity of article records, journal pages, DOI-related data, indexing feeds and citation systems.
Verification Workflow
When Author Identity Information May Be Checked
The publisher may review author details at different stages to reduce errors, improve metadata quality and protect the scholarly record.
Submission Stage
Authors are asked to provide names, affiliations, email addresses and ORCID/profile details during manuscript submission or revision.
Editorial Review Stage
The editorial office may review author information for completeness, consistency and possible identity or affiliation concerns.
Proof Stage
Authors should carefully check the final proof because author name, order, affiliation and ORCID corrections are easiest before publication.
Metadata Stage
Accepted articles may use author details for journal records, article landing pages, DOI metadata, indexing feeds and citation systems.
Corrections and Name Changes
Author Metadata Correction Approach
Author metadata corrections should be requested as early as possible. Some corrections are simple spelling or profile updates, while authorship changes may require additional consent, verification and editorial approval.
Before Publication
Name spelling, ORCID, affiliation or email corrections should be sent before final proof approval whenever possible.
After Publication
Post-publication author metadata corrections may require verification and may be handled through a correction or metadata update process.
Authorship Change
Adding, removing or reordering authors is not a simple metadata edit and may require written consent from all authors and editorial approval.
Name Change and Privacy
Requests involving personal name change, privacy or identity sensitivity should be handled respectfully and confidentially by the editorial office.
Privacy and Data Care
Responsible Handling of Author Information
- Author identifier information should be used for scholarly communication, publication records, editorial correspondence and metadata quality.
- Private documents, identity evidence or sensitive verification material should not be published unless the author has clearly consented or the information is already public.
- Author emails should be handled responsibly and used for publication-related communication.
- Public profile links should be checked by authors before submission to avoid wrong, outdated or unrelated profile references.
- The publisher may decline to display a profile link if it appears misleading, unrelated, unsafe, unofficial or inconsistent with the author record.
Not Permitted
False Author Identity and Misleading Affiliation Are Not Acceptable
UnivColl Publications may question, correct, delay or decline publication records where author identity, affiliation, profile link, ORCID information or contributor details appear false, misleading, fabricated or inconsistent with publication ethics.
Examples of Concerns
Practices That May Require Clarification
- Using an ORCID iD that belongs to another researcher.
- Claiming an institution or designation without authorization or genuine connection.
- Adding a public profile URL that points to a different person or unrelated identity.
- Changing author order without the knowledge or consent of all authors.
- Submitting fake email addresses, fabricated affiliations or inaccurate contributor records.
- Requesting post-publication author changes without valid explanation or author consent.
Frequently Asked Questions
ORCID and Author Identifier FAQ
These answers guide authors on common identity, ORCID, affiliation and metadata questions.
Is ORCID mandatory for every author?
ORCID is strongly encouraged for accurate author identification. Individual journals, editors or publication workflows may request ORCID details where needed.
Can I submit without an institutional email address?
Yes, a personal email may be used if an institutional email is not available. However, authors should provide accurate affiliation and contact details.
Can my ORCID be added after publication?
A post-publication ORCID or metadata correction request may be considered, subject to verification and editorial/publisher workflow.
Can I change my affiliation after publication?
Affiliation generally reflects the author’s connection at the time the research was conducted or submitted. Corrections may be considered when there is a clear error.
Related Publisher Policies
Policies Connected with Author Identity and Metadata
Authors should also review related policies on authorship, conflict of interest, ethics, DOI metadata and correction requests.
Authorship Policy
Understand author contribution, author order and contributorship expectations.
Read PolicyDOI & Metadata
Learn how publication records may support DOI and metadata workflows.
Read PolicyConflict Disclosure
Review disclosure expectations for authors, editors and reviewers.
Read PolicyMetadata Correction
Request corrections for author name, affiliation, ORCID or publication metadata.
View Guidance
Author Identifier
Connected Author Journey for ORCID and Author Identifier Policy
Author identifier guidance for accurate attribution and metadata clarity. Use the related author pages, publisher policies and official support routes below to move through the publication process with clarity, transparency and responsible scholarly practice.
Next Author Pages
Related Publisher Links
Responsible External Links
Open Accessreader visibility where applicable
Peer Revieweditorial and review workflow
Ethicsoriginality and declaration focus
Metadataauthor, DOI and record clarity